Workplace Coordinator

Role Overview

• Be present in the office, Monday through Friday from 8:30am
• 5:00pm PT, and be there at times when no one else is for special projects and moves
• Keep the Bellevue office running with respect to the day-to-day operations, vendor relationships and associated services, employee health and safety compliance, and facility maintenance
• Greet employees, visitors, customers, and vendors, making them feel welcome and comfortable, and creating a positive workplace experience and environment for all
• Maintain and manage the conference rooms, keeping them clean, neat, and well stocked
• Keep the office tidy, clean, stocked, and organized
• Restock all kitchen snacks, drinks and office supplies
• Manage inventory and order all office and kitchen supplies while tracking spend and working within the office budget
• Process and distribute incoming mail and packages and fulfill any shipping requests
• Work closely with IT for equipment or accessory requests from employees
• Manage the lunch service account
• Manage the intercom system and the visitor registration system and implement Lambda’s safety and security protocols
• Stay on top of upcoming onsite meetings, including understanding the attendee list, their specific needs, and preparing the space for the meeting
• Build relationships with external parties (contractors, suppliers, etc.) and with building management, maintenance, and cleaning staff, including quality control, vendor accountability, and delivering feedback
• Work with property management for visitor access and building maintenance requests
• Routinely update and maintain the emergency plan and educate employees on emergency protocols and resources
• Manage office seating plan and assist with office moves and relocations
• Design and deliver inclusive and thoughtful office events and experiences, managing all aspects including planning, communications, food and supply ordering, décor, setup, and cleanup
• Answer workplace tickets in a kind and timely manner
• Support and provide back-up for the Workplace team
• Assist with ad-hoc projects when time allows

Requirements

• 1-3 years experience in facilities, workplace operations, office administration, or hospitality
• Have experience working in a fast paced work environment
• Proficiency with G-Suite Products
• Genuine passion for supporting others and possesses a positive attitude
• Capable of anticipating others' needs and act with patience, kindness, and firmness
• Excellent written, non-verbal, and verbal communication skills
• Ability to work well with various personality types and are receptive to feedback, while also maintaining a high degree of professionalism and confidentiality
• Ability to learn software quickly
• Excellent organization, planning, and prioritization skills
• Exceptionally strong ownership and can-do attitude with an operational mindset
• Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
• Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
• An eye for detail with regards to all things from process to projects to space to events
• The ability to maintain a professional and kind game face even when things aren’t going as planned or desired
• A propensity for problem solving quickly and quietly

Tech Stack

• Switching

Benefits

• Health, dental, and vision coverage for you and your dependents
• Wellness and commuter stipends for select roles
• 401k Plan with 2% company match (USA employees)
• Flexible paid time off plan that we all actually use