Provide comprehensive People Operations administrative support across the full employee lifecycle including recruitment administration, onboarding, contract preparation, employee changes, and offboarding.
Maintain accurate employee records and documentation within the HRIS and personnel files.
Ensure all People Operations administration is completed accurately, efficiently, and in line with company procedures and GDPR requirements.
Act as a first point of contact for People Operations administration queries from employees and managers.
Maintain and update employee information within the Bob HRIS system.
Support HR workflow processes through effective use of system automation and integrated processes.
Produce standard HR reports and support data accuracy.
Support continuous improvement of People Operations administrative processes and system utilisation.
Support UK and international payroll administration processes.
Prepare and validate payroll data including new starters, leavers, salary changes, benefits changes, absence information, and payroll adjustments.
Liaise with international payroll providers and internal stakeholders as required.
Administer employee benefit processes including enrolment, changes, and employee queries.
Support the administration and coordination of learning and development activities and training programmes.
Provide administrative support for disciplinary, grievance, absence management, and performance management processes.

Previous experience in a People Operations, HR administration or HR coordination role, supporting a broad range of operational people processes.
Experience managing employee lifecycle administration, including onboarding, contract documentation, employee changes, leavers and maintaining accurate employee records.
Good understanding of UK HR practices and employment processes, with the ability to follow policies, procedures and escalation routes appropriately.
Experience preparing, checking or coordinating payroll input data, such as new starters, leavers, salary changes, benefits, absence information and payroll adjustments.
Experience using HR systems/HRIS platforms to update employee data, support workflows, maintain records and produce standard reports; experience with Bob is desirable.
Exposure to employee relations administration, including preparing documentation, arranging meetings, maintaining confidential case files and supporting process compliance.
Experience administering employee benefits and learning/training activities, including enrolment, changes, employee queries and maintaining accurate completion or compliance records.
Highly organised and able to manage a varied workload across onboarding, employee changes, payroll inputs, benefits, training administration and offboarding activity.
Strong attention to detail, with the ability to maintain accurate employee records, documentation and HRIS data in line with GDPR and internal process requirements.

🌴 30 Days Annual Leave: Generous paid time off to rest, recharge, and enjoy life outside of work.
💰 Competitive Salary: We value your contributions and ensure you are rewarded accordingly.
📚 Learning & Development Opportunities: Continuous growth is at the heart of our culture, with ample opportunities for professional development.
🤝 Strong Culture of Belonging: We foster an inclusive environment where every team member feels valued and supported.
🌐 Various Networks for Staff: Connect with like-minded colleagues through our numerous staff networks.
🏦 Competitive Pension Scheme: Secure your future with our robust pension plan.
🔗 Networking Opportunities: Expand your professional network within your chosen field.
🌍 Geopolitical Insights: Gain unique perspectives on global economic and political trends.
🏠 Hybrid Working Arrangement: Enjoy the flexibility of working both remotely and in-office.
✈️ WorkFlex: Take advantage of opportunities to work abroad and experience different cultures.

People Operations Coordinator

About this role