Staff Accountant

Role Overview

• Manage accounts payable, vendor payments, and maintenance of vendor records and W-9 documentation.
• Review and reconcile employee expense reports and corporate credit card activity through Concur and ensure timely and accurate posting to QuickBooks.
• Process weekly student stipend and vendor payroll and prepare related accounting entries, supporting schedules, and reconciliations.
• Prepare journal entries and maintain supporting documentation for recurring and non-recurring transactions.
• Maintain schedules and accounting records for prepaid expenses, accrued liabilities, fixed assets, depreciation, and other balance sheet accounts.
• Prepare bank reconciliations and monitor cash activity.
• Support and execute the monthly close process to ensure accurate and timely financial reporting.
• Prepare balance sheet reconciliations and investigate variances or discrepancies.
• Assist the Senior Director of Finance with preparation of monthly financial statements and internal financial reports.
• Support quarter-end close activities and preparation of financial materials for Finance Committee and Board meetings.
• Assist with budget-to-actual analyses and financial reporting as needed.
• Partner with the Development team to regularly reconcile contributions, grants, pledges, and other fundraising activity to ensure accurate revenue recognition and financial reporting.
• Support grant billing, invoicing, and reimbursement requests for government and private funders.
• Assist with grant reconciliations and maintenance of supporting schedules.
• Prepare audit schedules, reconciliations, and supporting documentation for annual financial statement audits.
• Respond to requests from auditors and external accountants during annual audits and other financial reviews.
• Assist with compliance reporting and financial documentation required by funders and regulatory agencies.
• Maintain organized accounting records and supporting documentation to ensure timely and accurate submission of backup documentation required for government grants, contracts, and reimbursement requests.
• Identify opportunities to improve accounting workflows, reporting, and operational efficiency.
• Support implementation of new systems, processes, and internal controls as the organization grows.
• Assist with ad hoc financial analyses and special projects as assigned by the Senior Director of Finance.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 4+ years of accounting experience required.
• Nonprofit accounting experience strongly preferred.
• Experience with government grants, reimbursement contracts, or fund accounting strongly preferred.
• Experience supporting annual audits and financial statement preparation preferred.
• Experience with QuickBooks Online required.
• Experience with Concur, Paychex, and ADP preferred.
• Strong Excel skills required.
• Strong organizational, analytical, and communication skills.
• Ability to work independently, prioritize competing deadlines, and thrive in a fast-paced environment.

Benefits

• Health insurance: medical, dental and vision
• Other insurance: life and long-term disability
• 401k matching plan: 50% matching of employee's contribution up to 5% of salary
• Generous paid time off