Travel and Expense Coordinator

Pay: $24.03 hourly | Onsite Durant, OK | Monday - Friday | 8:00AM-4:30PM

Job Purpose or Objective(s):  The Travel and Expense Coordinator is vital in managing travel arrangements for associates within the organization. They are responsible for assisting with the coordination and booking of travel, ensuring compliance with travel policies and procedures, and providing excellent customer service to associates throughout the travel process.

Primary Tasks:  

1. Assists with coordinating and booking travel arrangements for associates and CNO guests, including flights, accommodations, ground transportation, and other related services, while considering budgetary constraints and travel policies.
2. Research and identify the most cost-effective and convenient travel options for associates, considering preferences and restrictions.
3. Understand and apply travel policies and procedures to ensure compliance with organizational guidelines. Guide associates regarding travel policy requirements, restrictions, and allowable expenses.
4. Maintain accurate and up-to-date travel records, including itineraries, invoices, receipts, and expense reports.
5. Assist associates and CNO guests with completing travel, ensuring that all required documentation is provided and that expenses are accurately allocated to the appropriate accounts.
6. Compile and prepare data reports, summaries, and analyses as required.
7. Serves as a backup to the Travel & Expense Clerk(s).
8. Provide exceptional customer service to associates by promptly responding to inquiries, addressing concerns, and resolving issues related to travel arrangements.
9. Maintain data confidentiality and security protocols for sensitive financial information.
10. Other duties as assigned. 

 

Job Requirements:

• One year of experience in a travel coordination or similar role
• Strong attention to detail and accuracy in travel bookings and expense documentation.
• Good organizational and time management skills to handle multiple tasks and meet deadlines.
• Exceptional communication and interpersonal skills for effective interaction with associates and travel vendors.
• Ability to work independently with minimal supervision and to collaborate effectively within a team.
• Demonstrated ability to maintain confidentiality and handle sensitive financial information.
• Flexibility to adapt to changing priorities and responsibilities.
• Proficiency in relevant computer applications, such as Microsoft Office suite.
• Maintain data confidentiality and security protocols for sensitive financial information.

 

About the Choctaw Nation

The Choctaw Nation is the third-largest Indian nation in the United States, with over 200,000 tribal members and more than 11,000 employees. The first tribe over the Trail of Tears, historic boundaries are in the southeast corner of Oklahoma. The Choctaw Nation's vision, "Living out the Chahta Spirit of faith, family and culture," is evident as it continues to focus on providing opportunities for growth and prosperity.

Benefits

• Free gym membership
• Free access to employee health clinic
• Free lunch for casino & resort associates
• Earned wages access once per week for hourly Associates
• Pet insurance
• Paid vacation / sick time
• Medical / Dental / Vision
• 401(K) with company match
• College tuition reimbursement
• Short-term disability, long-term disability, and family leave
• Employee assistance program
• Employee prescription program
• CNO Paid Life Insurance
• Teladoc
• On Site Dental Clinics (Jet Dental)
• On Site Mammogram Services
• Free diabetes and hypertension monitoring benefit (Livongo)
• Accolade- Concierge Benefits Program
• Wellness Program that equals savings on health insurance cost (Virgin Pulse)
• Maternity Care Program
• (Benefits provided by the Choctaw Nation are based on employment classification)

CNO was selected as a winner in both HRDUS' and Forbes' 2022 "Employer of Choice" competitions:

• Choctaw Nation of Oklahoma received recognition as one of six Best Places to Work in the United States as selected by HRDUS
• Choctaw Casinos & Resorts received recognition from Forbes as a Best Employer for Diversity in the Travel & Leisure category.
• Forbes also recognized the Choctaw Casino and Resorts as one of America's Best Employers for New Graduates.

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