Fellowship Program Coordinator (Open Rank)

University of Colorado Anschutz Medical Campus

Department: Pediatrics, Section of Infectious Disease

Job Title: Fellowship Program Coordinator (Open Rank)

Position #: 00728605 – Requisition #:39175

Job Summary:

This is a full-time position in the Department of Pediatrics, Section of Pediatric Infectious Diseases. This position works closely with the Fellowship Program Director (PD) and the education team. The Program Coordinator is responsible for working with faculty and fellows in all aspects of the Pediatric Infectious Diseases Fellowship at the University of Colorado. This includes recruitment of fellows, orientation, tracking of requirements, evaluation of fellows, faculty, and program components, and working with the PD on annual surveys and reports. In addition, this position is responsible for implementing and overseeing the educational experiences for all learners who come through Pediatric Infectious Diseases. This team member will manage resident, medical student, and other trainee rotations.

Examples of Work Performed (All Levels):

The duties and responsibilities of the position include, but are not limited to:

General Program Management:

• Onboards new fellows or visiting residents/learners, organizes orientation, and collects paperwork associated with exiting fellows.
• Maintains MedHub database.

Scheduling, Evaluations, & Didactics:

• Coordinates dissemination and monitoring of annual rotation and call schedules; updates schedules as necessary to maintain accuracy.
• Organizes schedules for all residents, medical students, observers, and visiting learners.

Accreditation and Compliance:

• Supports compliance with ACGME program requirements, GME policies and procedures, and related departmental policies.
• Maintains and monitors ACGME accreditation requirements.

Finance:

• Tracks budget items and fellow funding based on information provided by Business Manager and Program Director(s).
• Processes fellow expenses in the appropriate hospital and University systems.

Recruitment:

• Organizes the application review process for deciding who is invited for interviews, inviting fellow applicants, organizing the interview day schedules, overseeing the virtual interviews on the interview days, organizing the evaluations, and organizing the applicant ranking meetings.
• Collects and organizes information on applicants from the national resident applicant database, Electronic Residency Application Service (ERAS).

Event Planning:

• Coordinates graduation events and other gatherings throughout the year for the fellowship.

Additional Essential Functions Performed at the Senior Level:

General Program Management:

• Initiates annual review of the Program Manual, makes edits as needed, and drafts new policies based on changing requirements and expectations.

Scheduling, Evaluations, & Didactics:

• Creates and updates education material and resources for Pediatric Infectious Diseases learners rotating with the program. 

Accreditation and Compliance:

• For the annual program review, pulls data, collects information, and drafts a complete review for PD and APD review and editing. 

Finance:

• Develops annual program budget and fellow funding plans and implements processes to meet the program’s budget expectations.

Recruitment:

• Analyzes recruitment and Match processes and outcomes, and makes proposals for related adjustments for future recruitment seasons 

Work Location:

Hybrid – this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

Welcome to the Section of Pediatric Infectious Diseases at the University of Colorado, Anschutz Medical Campus. We are a friendly and diverse group that has grown significantly over the last 15 years, becoming one of the larger Pediatric Infectious Disease Sections in the United States with over 30 full-time faculty and with a competitive fellowship that draws top candidates every year. Our growth parallels the remarkable growth of the Department of Pediatrics, Children’s Hospital, and the Denver metro area. Our work focuses on medical education, providing the highest level of clinical care, and scientific investigation, and our faculty and staff have diverse interests within these areas.

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and is a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Requirements:

Entry Level:

• A bachelor’s degree from an accredited college or university. 

Intermediate Level:

• A bachelor’s degree from an accredited college or university. 
• One (1) year of experience in coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year). 

Senior Level:

• A bachelor’s degree from an accredited college or university. 
• Two (2) years of experience in coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year). 

Substitution (All Levels): A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire. 

Conditions of Employment (All Levels):

• Must successfully pass a drug test through Children’s Hospital Colorado.
• Must be willing and able to pass a national criminal background check.

*For questions regarding Children’s Hospital drug testing requirements, please contact Children’s Human Resources at 720-777-8598. Some positions may require testing if access to the Children’s Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting.

Preferred Qualifications:

Entry Level:

• Experience collecting, analyzing, aggregating, and managing data and related reports. 
• Experience setting up and coordinating conferences, events, and meetings. 
• Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles. 

Intermediate Level:

• Experience collecting, analyzing, aggregating, and managing data and related reports. 
• Experience setting up and coordinating conferences, events, and meetings. 
• Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles. 
• Experience in administrative support and/or office management, preferably in an academic healthcare setting. 
• Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc. 
• Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations. 

Senior Level:

• Experience collecting, analyzing, aggregating, and managing data and related reports. 
• Experience setting up and coordinating conferences, events, and meetings. 
• Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles. 
• Experience in administrative support and/or office management, preferably in an academic healthcare setting. 
• Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc. 
• Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations. 
• Three years of successfully coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year). 
• TAGME certification. 
• Leadership role(s) that contribute to the development or implementation of best practices in GME. 

Knowledge, Skills, and Abilities (All Levels):

• Organizational skills with the ability to plan and organize Fellowship needs and activities, establish work priorities, and provide follow-through to ensure completion of activities, both individually and collaborating with others on work tasks. 
• Ability to manage and perform a variety of complex assignments with considerable independent judgment and motivation, and confidentiality when appropriate. 
• Knowledge of, or ability to become fully competent in computer programs essential to the Fellowship, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (Amion) scheduling tools, and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential. 
• Skill in using both collaborative processes and independent judgment when deciding upon procedures to be implemented, setting priorities, meeting standards, resolving problems, and maintaining confidentiality. 
• Ability to understand and apply regulatory requirements at the program level. 
• Ability to communicate effectively in a wide range of situations, and with a variety of internal and external partners. 
• Working knowledge of English grammar to edit and format written documents such as program manuals, program agreements, meeting minutes, etc.  

How to Apply:

For full consideration, please submit the following document(s):

1.    A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2.    Curriculum vitae / Resume

3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jennifer Saulino, Jennifer.Saulino@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by April 1, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Level: $45,017 to $57,262

Intermediate Level: 48,989 to $62,314

Senior Level: $52,961 to $67,367

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.