Senior Administrative Assistant

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
• Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports
• Calendar management - monitor and/or manage assigned partner(s) Outlook calendar. This includes responsibility for: coordinating internal and external meetings, responding to changing priorities; the coordination of meeting logistics, AV, catering and the preparation of supporting material
• Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature)
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Provide support with respect to the development of RFP responses, proposal development, and research requests
• Format, edit and assist in the creation of client correspondence, presentations, proposals, regularly scheduled reports and spreadsheets
• Assist in formatting and preparing position profiles, candidate summaries, shortlists, skills matrices and reference reports
• Support preparation of search workplans and client update reports
• Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform
• Work collaboratively with other team members and leadership
• Assist with team meetings and team event planning, as needed
• Record minutes at various meetings and distribute or archive them accordingly
• Uphold electronic and paper filing systems
• Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Completion of related post-secondary education in administration is an asset
• Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
• Strong writing and formatting skills with the ability to produce polished client facing documents
• Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
• Confidence in ability to work in a highly technical and ever-changing work environment
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Flexibility to work overtime when required
• Previous experience working in a partnership or professional services firm is an asset
• Experience with Proposals and the procurement process is considered an asset
• Some travel may be required

MyRewards@MNP 

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is: $57,000-$76,800.

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!