Payroll Manager

Role Overview

• Oversee all payroll operations for Muir Wood, a residential treatment provider for teens.
• Manage semi-monthly payroll processing, ensuring compliance with federal, state, and local regulations.
• Partner closely with HR and Finance teams.
• Own the full payroll lifecycle—from onboarding and timekeeping to year-end filings and 401(k) administration.
• Process semi-monthly, multi-site payroll with high accuracy.
• Manage complex pay scenarios, including bonuses, shift differentials, and retro pay.
• Ensure compliance with California payroll laws, including wage and hour requirements.
• Support regular rate of pay calculations and overtime adjustments.
• Assist with FLSA overtime compliance and payroll audits.
• Process terminations and ensure final paycheck compliance.
• Manage garnishments, tax deductions, and employment verifications.
• Support year-end processes (W-2s, audits, reconciliations).
• Maintain payroll data integrity within systems such as Paylocity.
• Manage 401(k) contributions, deductions, reconciliation, and compliance reporting.
• Oversee workers' compensation reporting and annual audit.
• Train supervisors on Paylocity for timecard approvals and PTO management.
• Monitor regulatory updates and implement compliant policies and processes.
• Generate labor cost reporting to support management decision-making.
• Partner with HR on benefits integration, HRIS systems, and file feeds.

Requirements

• 4+ years of hands-on payroll processing experience.
• Strong knowledge of: California payroll compliance, regular rate of pay calculations, overtime and wage/hour regulations.
• Experience with HRIS/payroll systems (Paylocity preferred).
• Strong Excel skills and attention to detail.
• Ability to troubleshoot and resolve payroll discrepancies.
• Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred).
• Basic knowledge of GAAP (preferred).
• Experience in healthcare or multi-entity payroll environments (preferred).
• Background in payroll system implementation or optimization (preferred).

Benefits

• Full benefits: Medical, Dental, Vision, 401(k) + match, PTO