Guest Service Representative

* Position can be used as a PAID internship

* Shift:  1st, 2nd flexible shifts. PART TIME

* Wage: based on experience

Benefits Include:

• Hotel and restaurant discounts
• Earned Paid Time Off for ALL Team Members
• Insurance (health, vision, dental, life) for full time Team Members
• Flexible schedules (dependent on position)
• Holiday Pay
• 8 hours of paid volunteer time per year (must be accredited)
• Advancement opportunities
• 100% paid maternity/paternity or adoption leave for those who qualify for FMLA
• Employee Assistance Program (EAP) through Pine Rest (3 free counseling visits, online library, and access to legal, financial and elder care consultations)

Position Summary:    

Responsible for providing strong sales techniques and excellent guest service, according to Suburban Inns Core Values and IHG standards, as well as going above and beyond to ensure that guests are 100% satisfied.

Essential Functions:

• Report to work in uniform presented professionally, neat, and clean
• Greet all guests in a friendly, positive manner.  Ask questions of guests and make personal connections to make them feel they are welcome and valued
• Anticipate and meet the needs and expectations of our guests, then go one step further
• Emulate the Suburban Inns’ sales sheets and use suggestive selling with each reservation inquiry
• Maximize rate and occupancy, and recognize when to walk away from a reservation
• Collect leads and prospect new business, communicate the information with the Sales Department
• Gather the appropriate data from each guest, from address information to credit cards and signatures
• Clearly state all necessary policies and hotel information to each guest
• Follow the shift checklists each day, completing every task in order to ensure smooth and efficient hotel operations
• Record any special needs or requests and unique occurrences throughout the shift in the daily logbook   Communicate any unordinary occurrences to the next shift.  Communication is instrumental in smooth operations
• Maintain a neat and clean workspace at the front desk and adjacent areas
• Perform property walk-arounds as needed throughout the shift, and address all issues encountered.  All trash, used towels, room service trays, etc. must be picked up.  Keep eyes open for any and all safety and security issues.  Report any problems to the appropriate department and General Manager
• Complete any required emergency training needed according to IHG standards, with documentation of training being completed.  Stay knowledgeable of all emergency procedures and aware of how to handle each situation
• Complete any required IHG training for front desk procedures and Priority Club.  100% responsible for ensuring Priority Club standards are exceeded each shift
• Responsible for the settlement and reconciling of guest accounts and paperwork
• Balance cash drawer and make appropriate cash drops
• Provide excellent guest service:
  •     Supply information to guests regarding hotel policies, services, and amenities  
  •     Respond to guest requests for assistance and information on the surrounding areas, such as directions, dining, and entertainment
  • Handle all guest concerns and be able to problem solve in a tactful, professional manner
• Maintain open lines of communication between all departments within the hotel
• Exhibit regular and recurrent attendance records
• Other duties as requested by management

Position Requirements:

Minimum Knowledge:  Requires ability to interpret / extract information and / or perform arithmetic functions.  Typing, record keeping, and word processing skills.  Good communication skills.

Formal Education and Job-Related Experience:  This position requires a minimum formal education of a high school diploma.

License, Registration, and/or Certification Required:
    
External and Internal Personal Contact:

Communications:

• Daily - Verbal & Written
• Weekly - Participation in meetings        

Teamwork and Collaboration:  This job is part of a formal work team within the department.

Uniform and Appearance Guidelines:

Uniform:  Uniform shirt and name tag provided.  Suburban Inns approved black slacks and close-toed shoes are the responsibility of the Team Member.

Appearance:  Visible earrings are allowed in the ears only or must be covered throughout the course of the shift.  Hair must be of a natural color and kept well-groomed.  This policy will be administered by the position’s supervisor, without regard to race, religion, age, sex, national origin, disability, height, weight, genetics, familial status, veteran status, and other protected characteristics.  The Director of Operations has the authority to veto any decision made by the position’s supervisor.