Office & Business Support Manager, Berlin

Do you want to work in a global environment and help Swedish companies reach their full international potential? We are looking for a Specialist, Business Support Services with a can-do attitude, attention to detail, and proficiency in cultivating professional relationships with colleagues and clients to join our team!

Are you ready for your next adventure?

We are looking for additional members to our team in Berlin covering Germany. We deliver advisory and consultancy services related to commercial excellence and revenue growth across various industries such as healthcare, manufacturing industry, transport and energy. Our clients’ business is driven by digitalisation, innovation and sustainability.

This position is a dual position where you will both manage our Business Support Services and the Office at large, working closely with the Trade Commissioner. This multifaceted role combines executive support duties and end-to-end business support services management, ensuring our office remains an efficient, organized, and inspiring place to work.

Our Business Support Service is a toolbox of administrative services that facilitate Swedish companies’ establishment in a new market. As a Specialist within Business Support Services you will manage and facilitate administrative tasks for our customers, mainly related to payroll and general administration. A key part of the role is communication with our customers and helping them resolve administrative issues. Identifying additional customer needs and developing our offer and sales regarding administrative services is also part of your responsibilities. You will have support from local sub-suppliers handling accounting and similar tasks.

You will drive and improve processes regarding office management, team coordination, recruitment, onboarding, IT environment, process improvement, reporting and support of the Trade Commissioner.

What We Offer

• Impactful Role: As the go-to person for office operations and executive support, you’ll make a real difference in our day-to-day efficiency.
• Professional Growth: Opportunity to work on diverse tasks, managing projects, liaising with stakeholders, and developing new processes.
• Collaborative Environment: Join a passionate, international team committed to driving sustainable business growth.
• Competitive Compensation: A market-aligned salary with benefits.
• Work-Life Balance: Flexible working arrangements to support your well-being and productivity.

Our office is located in central Berlin and as a global Swedish organization with 40 offices around the world we offer great opportunities for an international career. You will work in a great team where we take care of, support and coach each other. You will work independently and in teams, but it will be your clear objective to manage your own project deliveries on budget, time and with excellent quality.

Who We’re Looking For

• Organized & Detail-Oriented: You thrive on creating structure and ensuring every task is managed smoothly from start to finish.
• Proactive Problem-Solver: You look for opportunities to improve processes, streamline workflows, and enhance the office environment.
• Strong Communicator: Excellent written and verbal communication in English and German; Swedish proficiency is a plus.
• Multitasker with a Service Mindset: Comfortable juggling diverse responsibilities, everything from invoice handling to event planning.
• Team Player: You build strong relationships with internal teams and external partners, fostering a positive, collaborative atmosphere.
• Tech-Savvy: Proficient in Microsoft Office (Teams, Word, Excel, PowerPoint) and open to learning new tools.

Application

We are screening candidates continuously and plan to onboard new team members during Q2 2026. Please send in your application including CV and cover letter as soon as possible. The application deadline is 30 April.

If you have questions about the position, please contact Johan Holmlund, Trade Commissioner of Sweden to Germany (johan.holmlund@business-sweden.se).

For more information regarding the recruitment process, please contact Julia Frishammar, HR Business Partner Europe (julia.frishammar@business-sweden.se).

We look forward to hearing from you!