Entry Level Payroll Administrator

Come work for OHM Advisors, the Community Advancement firm.

With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.

What You will Contribute to OHM Advisors

Reporting to the Payroll Manager, the Payroll Administrator is responsible for accurately preparing and processing bi-weekly payroll for all employees while ensuring compliance with federal, state, and local regulations. This position maintains payroll records, supports audits, and partners with HR and Accounting to ensure accurate financial reporting and employee data integrity. The ideal candidate is detail-oriented, analytical, and proactive in improving payroll accuracy and efficiency.

This Entry level role is designed for individuals beginning their payroll or accounting careers, are eager to learn and excited to grow within a supportive team environment. The ideal candidate is detail oriented, analytical, and proactive in improving payroll accuracy and efficiency. We provide training, mentorship, and growth opportunities for those eager to learn and develop skills. 

Your Responsibilities

• Prepare and process bi-weekly payroll for all company employees (hourly and salaried) with accuracy and timeliness.
• Maintain and reconcile payroll records, reports, and system data in compliance with federal and state retention laws.
• Ensure proper documentation for new hires, terminations, and employee status changes.
• Review and monitor federal, state, and local payroll-related taxes, ensuring timely and accurate filings.
• Process expense reimbursements, wage garnishments, and other deductions in accordance with legal and company policies.
• Serve as the point of contact for managers and staff regarding timekeeping, attendance, and payroll inquiries.
• Oversee timesheet validation and approval to ensure accurate data entry before payroll runs.
• Ensure accurate processing of deductions for benefits, 401(k), HSA, and other employee programs.
• Collaborate with external CPAs and auditors to support financial reporting, payroll audits, and workers’ compensation reviews.
• Maintain strict confidentiality of all payroll and employee information, adhering to data privacy and security standards.
• Partner with HR and Accounting to reconcile payroll with the general ledger and support month-end and year-end closing.
• Assist with year-end processing, including W-2 distribution and tax filings.
• Perform additional payroll-related duties as assigned by the Payroll Manager.

Requirements

Education, Experience, Licensure:

• Bachelor’s degree in Accounting, Finance, or Business Administration (preferred).
• 1–3 years of payroll or accounting experience, preferably in a multi-department company
• Experience with payroll systems such as ADP, Paycor, UKG, Paylocity, or Workday.
• Proficient in Microsoft Office, particularly Excel (formulas, pivot tables, and VLOOKUPs).
• Strong understanding of payroll compliance, FLSA, and related tax and benefits laws.
• Exceptional attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment.
• Strong problem-solving and analytical skills, with the ability to identify and resolve payroll discrepancies quickly.
• Proven ability to maintain confidentiality, manage sensitive data responsibly, and uphold employee trust.
• Effective communication and collaboration skills, working across HR, Finance, and department managers.

Core Competencies

• Payroll Processing & Compliance
• Time and Attendance Management
• Tax & Benefits Deduction Administration
• Payroll System Proficiency (UKG, Paylocity, etc.)
• Excel & Financial Reporting
• Data Accuracy & Confidentiality
• Audit & Reconciliation Support

Benefit Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 

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