Workplace Coordinator

Job Title

Workplace Coordinator

Job Description Summary

RESPONSIBILITIES
Manage client dedicated card access system
Create photo badges, assign & track all access into the client space
Deactivate access badges as required
Maintain consumable supplies
Coordinate equipment maintenance and repairs
Coordinate Building and Elevator Access via property management process
Coordinate Parking program according to parking company process
Reconcile monthly billing against assigned usage
Provide validation tickets as needed according to client policy
Coordinate client colleague onboarding & offboarding process with established FM processes Manage work orders & statutory compliance using FM360 system including reactive and preventive maintenance
Vendor management for pre-scheduled and emergency work as required
Ensure repair reports & service quotes are obtained & processed in a timely manner
Submit property management work orders with proper follow up as needed
Submit environmental compliance data to Regional FM as requested
Maintain hard keys in organized and secure manner
General Housekeeping - ensure janitorial staff are following site specific scope of work per internal or property management contract
Copy room & supplies: maintain paper & office supplies stock, ensure machines are full, perform minor adjustments as needed, maintain organized rooms, submit requests for IT or tech support as needed.
General Interior - ensure all office space, conference & meeting rooms are in good working order, excess or abandoned items removed, white boards are cleaned and trash/recycling is removed appropriately
Storage areas: maintain organized facilities storage areas and closets, discarding unwanted or abandoned items, keeping like items together and neatly stacked/stored (Excluding HR files, Sales or Marketing materials storage areas)
Assist onsite occupants in finding adequate storage to ensure the office is neat and organized at all times
Always maintain personal workspace & files (paper & electronic) in a neat and organized manner
Organize & maintain office supplies, snack/beverage & first aid programs & related vendors on behalf of client
Restock open supplies from back stock as needed using FIFO
Process incoming and outgoing mail & packages (requires packing and lifting up to 60 lbs)
Distribute mail and packages accordingly
Furniture Moves, Adds, Changes (depending on size of request - may require managing a vendor on behalf of client
Room setups for internal meetings & events
Ensure all recycling programs are in compliance according to building specifics
Ergonomic Evaluation Program Support - equip. adjustments, installations per instruction by HR or Ergo vendor after assessments are complete
General Services: interior holiday décor, signage & wayfinding installation, office/workstation identification as directed by client
On Call for After Hours Projects and Emergencies
HES Support: Perform monthly Health and Safety inspections. Support sustainability, energy cost savings, Health & Safety programs as requested
Participate in Fire Drills / Support building related Emergency Response Program & Safety Programs
Provide monthly activity report to regional manager
Provide out of scope and project support as needed
ensure all above tasking is managed as required
Minor maintenance & repairs as needed: minor wall patch/paint, furniture & fixture adjustments, minor electrical (light bulbs, appliance inspection, etc), minor door hardware adjustments, lock repair
Comply with C&W Uniform Dress Code while working and maintain a neat and clean appearance while on the property at times other than working hours

Job Description

The Workplace Coordinator is the key support resource for the Workplace Manager in ensuring service excellence and enhanced experience for the users and occupants within the workplace. 
The ideal candidate will have exceptional skills in customer service, strong knowledge of the local community, and the ability to support facilities management professionals in a faced-paced environment.
In addition, the purpose of this position is to support the facilities organization at a specific campus. The position is charged with the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to the concerns and needs of the occupants.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $25.64 - $30.16

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”