Key skills
AILeadershipProject ManagementCommunicationCollaboration
About this role
Meta is seeking an experienced Executive Administrative Partner to support the Founder’s office. The person in this role will need to be a problem-solver and with extreme attention to detail and highly organized given complex needs, heavy volume, and a significant varying projects and tasks across the office This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite.
Responsibilities
Manage complex scheduling and logistics movements
* Manage reactive and proactive scheduling
* Coordinate internal and external meetings
* Prepare expense reports and purchase requisitions
* Travel to support large off-sites as needed
* Support onsite team needs
* Coordinate both domestic and international travel arrangements
* Build cross-functional relationships between departments
* Partner closely with org lead admins
* Communicate key org and company updates to admins and Cross Functional Partner
Qualifications
5+ years of relevant experience providing administrative support to 1 or more executives
* 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
* 5+ years of relevant calendar management and expense report management experience for 1 or more executives
* Experience prioritizing multiple projects
* Experience with Microsoft Office and Google Suite Prior or current experience supporting VPs at large scale tech company
* Consistent track record of ensuring confidentiality and discretion in all partnerships
* Experience driving events and fostering team environment
* Demonstrates attention to detail, responsible, proactive, drives tasks to completion
* Experience independently managing projects, multi-tasking, and changing direction quickly if needed
* Experience building and maintaining trust with leadership and partners
* Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
* Experience in a multi-staffed office environment
* Project management experience
* Experience building, managing and influencing cross-functional business stakeholder relationships
* Experience managing logistics across multiple teams
* BA/BS Degree
* Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
* Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
* Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Responsibilities
Manage complex scheduling and logistics movements
* Manage reactive and proactive scheduling
* Coordinate internal and external meetings
* Prepare expense reports and purchase requisitions
* Travel to support large off-sites as needed
* Support onsite team needs
* Coordinate both domestic and international travel arrangements
* Build cross-functional relationships between departments
* Partner closely with org lead admins
* Communicate key org and company updates to admins and Cross Functional Partner
Qualifications
5+ years of relevant experience providing administrative support to 1 or more executives
* 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
* 5+ years of relevant calendar management and expense report management experience for 1 or more executives
* Experience prioritizing multiple projects
* Experience with Microsoft Office and Google Suite Prior or current experience supporting VPs at large scale tech company
* Consistent track record of ensuring confidentiality and discretion in all partnerships
* Experience driving events and fostering team environment
* Demonstrates attention to detail, responsible, proactive, drives tasks to completion
* Experience independently managing projects, multi-tasking, and changing direction quickly if needed
* Experience building and maintaining trust with leadership and partners
* Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
* Experience in a multi-staffed office environment
* Project management experience
* Experience building, managing and influencing cross-functional business stakeholder relationships
* Experience managing logistics across multiple teams
* BA/BS Degree
* Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
* Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
* Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies