Real Estate and Workplace Project Manager -EST Time Zone

Trilyon, Inc. is seeking an Assistant Project Manager to support their Real Estate and Workplace team. This role focuses on managing day-to-day project workflows related to construction projects, procurement processes, and coordination among internal and external stakeholders.

Responsibilities:

• Support construction project managers by attending weekly OAC (Owner-Architect-Contractor) meetings
• Manage project documentation, schedules, and budgets using project management tools
• Ensure projects are delivered on time and within scope by tracking progress and dependencies
• Create and submit Purchase Requisitions (PRs) and Purchase Orders (POs) for vendors, equipment, and services
• Track PO status through approval workflows and assist in navigating procurement processes
• Coordinate with senior team members to ensure timely approvals and vendor onboarding
• Submit and track NDAs and vendor agreements through legal systems
• Collect, verify, and maintain Certificates of Insurance (COIs) from vendors and contractors
• Ensure compliance with internal policies and contractual requirements

Requirements:

• 5+ years of experience in real estate and/or construction project support
• Strong organizational skills with the ability to manage multiple tasks and workflows simultaneously
• Experience working with procurement processes (PRs/POs) and approval workflows
• Familiarity with legal coordination and vendor documentation management
• Proficiency in Google Workspace, Slack, and spreadsheet tracking tools
• Ability to work independently with minimal supervision and strong follow-through
• Excellent communication and stakeholder coordination skills
• Experience in commercial real estate or construction project environments
• Familiarity with lease administration concepts (critical dates, landlord/tenant responsibilities)
• Experience using construction project management software
• Background in fast-paced or high-growth corporate environments