Payroll Manager

MatchaCFO is a fractional, AI-enabled COO, CFO, accounting, and data services firm based in Silicon Valley, CA. The Payroll Manager will own end-to-end payroll and benefits operations across multiple clients, ensuring accuracy, compliance, and a high-quality client experience while working closely with Controllers, CFOs, and founders.

Responsibilities:

• Manage end-to-end payroll processing across multiple clients and pay cycles (semi-monthly, bi-weekly, off-cycle)
• Administer payroll across platforms, including Gusto, Rippling, Justworks, and TriNet
• Ensure accurate payroll calculations, including wages, bonuses, commissions, equity compensation, and deductions
• Manage employee benefits administration, including enrollments, changes, and reconciliations
• Maintain payroll records and ensure proper documentation across systems
• Prepare and/or review payroll journal entries and ensure accurate posting to the general ledger
• Reconcile payroll clearing accounts, benefits liabilities, and tax accounts in line with Matcha best practices
• Partner with accounting teams to support month-end close and reporting
• Ensure compliance with federal, state, and local payroll tax requirements
• Manage payroll tax filings, registrations, and notices across jurisdictions
• Support audits, due diligence, and investor requests related to payroll and benefits
• Monitor regulatory changes and proactively implement updates
• Serve as a primary point of contact for client payroll-related questions and issues
• Advise clients on payroll setup, multi-state expansion, contractor vs employee classification, and benefits structures
• Support onboarding of new clients, including payroll system setup and process design
• Build and document scalable payroll processes across clients
• Identify and implement workflow improvements to increase accuracy and efficiency
• Leverage automation and integrations across payroll, HRIS, and accounting systems