Venture Services Coordinator

Neon Redwood is seeking a Venture Operations Coordinator to join their Venture Services team, which supports a portfolio of venture capital firms and their operating companies. The role involves managing day-to-day operational tasks, ensuring smooth client operations, and providing support for compliance and filings. This position offers significant room for advancement and mentorship in a fast-paced, client-facing environment.

Responsibilities:

• Manage and prioritize the day-to-day operational tasks for an assigned portfolio of venture capital firm and operating company clients
• Serve as a responsive, professional point of contact for client requests, keeping each account organized and on track
• Track deliverables and deadlines across multiple clients simultaneously, ensuring nothing falls through the cracks
• Maintain accurate, well-organized records and documentation for each client, including correspondence, filings, and compliance files
• Monitor and maintain a compliance calendar capturing each entity’s filing due dates across jurisdictions
• Track annual report and biennial statement deadlines and confirm acceptance of filings
• Assist with the preparation and submission of corporate documents, including entity formations, amendments, and dissolutions
• Navigate state and local agency processes to confirm filing status, resolve holds, and reach the appropriate point of contact
• Contact and coordinate with vendors, registered agents, and third-party service providers to ensure timely filings and uninterrupted service
• Communicate with secretaries of state and other state agencies to keep client entities in good standing
• Monitor state-level changes to forms, fees, due dates, and submission requirements, and flag any changes that affect client compliance
• Reconcile vendor invoices and service confirmations against client records
• Support venture capital firms and their operating companies with ad hoc operational requests and projects
• Help document and improve internal processes as the team scales
• Collaborate with internal teams to deliver accurate, timely results for clients