Business Development Coordinator

Role Overview

• Lead the full proposal lifecycle, including the development, organization, and submission of assigned proposals in response to client RFPs and teaming partner requests.
• Ensure all submission criteria are met, materials are formatted correctly, and final reviews ensure grammatical accuracy, consistency, and visual quality.
• Develop and maintain proposal schedules, templates, checklists, and style guides to ensure timely, organized, and high-quality submissions.
• Draft, edit, and refine technical narratives, project descriptions, resumes, and tailored content that reflects the company’s strengths and capabilities.
• Collaborate with internal staff, management, and external business partners to gather information, manage input, and ensure all required details are integrated into proposal submissions.
• Track proposal outcomes, maintain win/loss data, and develop resources to improve proposal efficiency and quality.
• Prepare and organize interview materials, coordinate with internal and external partners to gather content, confirm participant details, and manage timelines to ensure readiness for interviews.
• Assist with logistics planning, including practice sessions, equipment needs, and supporting team members during interviews.
• Develop and distribute marketing materials such as brochures, pamphlets, and branded items for events and client outreach.
• Develop and maintain positive relationships with clients, teaming partners, and Quinn personnel to support business growth.
• Assist with conference and event logistics, including registrations, hotel reservations, and material preparation as needed.
• Coordinate with management to update and maintain Quinn’s website and marketing content as needed.
• Perform additional duties as assigned to support marketing, business development, and company initiatives.

Requirements

• Previous experience in the architecture/engineering/construction (A/E/C) industry.
• Minimum of 2-4 Years of experience in proposal writing, marketing coordination, or business development support (AEC industry experience preferred)

Benefits

• Medical, dental, short-term disability, long term disability, life insurances, per the company plan eligible on date of hire.
• Two weeks paid vacation in accordance with the company policy.
• Personal Time Off per the company policy.
• Paid holidays are provided per the company policy.
• Bonus eligibility per Company Employee Bonus Program for fiscal year.
• Eligible for the company 401(k) plan following 12 months of active employment & 1,000 hours of work for full-time employees and 500 hours per year for 3 consecutive years for part-time employees.
• 401(k) immediate vesting of matching funds.