Virtual Executive Assistant, Operations Coordinator

Role Overview

• Act as the gatekeeper for the leadership team's calendars
• Manage and coordinate all domestic travel arrangements for the leadership team
• Serve as a central point of coordination for the team
• Handle all administrative logistics for team-wide meetings and events
• Act as the first point of contact for all non-emergency tenant communications
• Proactively manage the entire lease renewal process
• Manage the full leasing lifecycle when vacancies occur
• Coordinate all non-emergency maintenance requests between tenants and the maintenance team
• Maintain meticulous and up-to-date digital tenant files in Google Drive
• Send rent payment reminders and manage follow-ups for late payments according to company policy

Requirements

• 3-5+ years of proven experience as a Virtual Assistant, Executive Assistant, or Travel/Team Coordinator preferred
• Experience in real estate is a major plus
• Highly proficient with Google Workspace (Gmail, Calendar, Drive) and Asana
• Proven experience arranging complex travel and coordinating schedules for multiple people
• Exceptional organizational and time-management skills
• Excellent communication skills in written and spoken English
• Ability to handle sensitive information with discretion and trustworthiness

Benefits

• A competitive salary paid reliably
• A stable, full-time, long-term position with a growing company
• An opportunity to become an indispensable part of a dynamic and supportive team
• The ability to work remotely from the comfort of your home
• Opportunities for professional growth as the company expands