Administrative Assistant

Role Overview

• Assuring smooth daily operations of the residential treatment facility
• Greeting, welcoming, and directing visitors appropriately
• Notifying facility personnel of visitor arrival
• Maintaining security and telecommunications
• Adherence to HIPAA compliance in communication regarding clients in treatment
• Answering all incoming telephone calls to the residential facility
• Taking messages and transferring calls as warranted
• Greets and assists all visitors
• Receives mail and packages daily
• Prepares correspondence for Management, including spreadsheets
• Maintains confidential files and materials as directed
• Manages requests from the Executive team
• Cultural sensitivity and ethical attention to all clients and callers
• Understanding and implementation of professional boundaries and client confidentiality
• Professional appearance, both in-person and via telephone with team-centered demeanor

Requirements

• High School diploma or equivalent
• At least 2 years’ experience working in an office setting
• Ability to follow directives explicitly
• Intrinsic motivation
• Client-driven services disposition
• Excellent time management skills
• Team approach
• Advanced computer skills
• Payroll or time tracking experience preferred
• Schedule flexibility may be REQUIRED to accommodate client admissions
• Must hold a valid driver’s license with reliable transportation

Benefits

• 401k
• Dental insurance
• Flexible schedule
• Health insurance
• PTO
• Vision insurance
• Career development
• Mental health days
• Holiday pay