Serve as the first point of contact for incoming calls and visitors, ensuring a professional and welcoming client experience
Manage and distribute daily mail and correspondence with accuracy and timeliness
Maintain and monitor recurring reports, ensuring data integrity and proper routing to internal stakeholders
Coordinate scheduling across leadership and team members, managing calendars, meetings, and logistics
Support office operations including purchasing, vendor coordination, and supply management
Maintain organized records, files, and documentation in accordance with company standards
Provide administrative support to leadership and team members to ensure efficient daily operations
Identify opportunities to improve administrative workflows and implement process efficiencies
Uphold confidentiality and discretion in handling sensitive client and company information

12 years of administrative, clerical, or office support experience preferred
Demonstrated commitment to delivering a high-quality client and colleague experience
Strong attention to detail with the ability to manage multiple priorities simultaneously
Ability to operate effectively in a fast-paced, deadline-driven environment
Strong organizational and time management skills
Clear and professional written and verbal communication skills
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Ability to learn new systems and internal processes quickly
Professional demeanor with the ability to build effective working relationships across teams
High level of integrity and discretion when handling confidential information.

Medical, Dental, and Vision Benefits
Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
Company paid Short-Term Disability, Long-Term Disability and Group Term Life
Company paid Employee Assistance Program
Paid Parental Leave
Paid holidays
Personalized PTO
401 (k)

Administrative Assistant

Key skills