Administrative Assistant

Role Overview

• Support General Managers (GMs) with detailed calendaring including scheduling and coordinating all meetings and travel.
• Coordinating with internal and external (client) stakeholders and team members.
• Manage expenses for GMs including collecting, collating, documenting, and allocating expenses to the proper projects.
• Follow up and audit as necessary.
• Provide support to the Executive Assistant as needed – executive meeting coordination.
• Coordinate with office management staff as needed.
• Support onboarding for leadership new hires.
• Assist with in-office and off-site Leadership and Employee Engagement events.
• General office duties as they may arise and other projects and responsibilities as assigned.

Requirements

• Associate or bachelor's degree, or equivalent related work experience
• Relevant administrative experience – supporting multiple leaders
• Proven track record of delivering consistent and exceptional client services
• Desire and willingness to learn Life Sciences industry
• Exceptional written, verbal and interpersonal communication skills
• Excellent time management skills
• Strong attention to detail
• Ability to prioritize assignments based on the needs of the business
• Demonstrated ability to work in collaboration with interdisciplinary teams, internal and external stakeholders
• Ability to deliver within deadlines with a strong follow-through on projects and duties
• Working knowledge of Microsoft Word, Excel and PowerPoint skills
• Strong problem-solving ability, including finding solutions to unique challenges.