Transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook)
Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Manage the appointments and schedules of applicable staff
Distribute incoming mail, prepare outgoing mail, file, maintain office supplies or other inventory
Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise
Communicate via phone, digitally and in person to internal and external stakeholders, partners, providers, and corporate and community leaders

5+ years of experience supporting multiple senior level executives in a large and complex organization
Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error
Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook
Strong attention to detail with excellent verbal and written communication skills
Ability to build strong working relationships with people both internally and externally
Ability to always retain confidentiality
Ability to manage and prioritize large workload

medical, dental and vision benefits
401(k) retirement savings plan
time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
short-term and long-term disability
life insurance and many other opportunities

Administrative Assistant

Key skills