Administrative Assistant III

Role Overview

• Performs a variety of secretarial, clerical, and receptionist duties for the department they support
• Assist with managing or entering highly complex data, which includes scheduling, reporting and tracking information for the department
• Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department
• Coordinates and performs a range of staff and/or operational support activities for the unit
• Serves as a liaison with other departments in the resolution of day-to-day administrative concerns
• Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently
• Organizes, files, and stocks office to foster easy access to materials/information
• Maintains and is a resource of knowledge on the basic business functions of their area and is able to answer questions to help with department organization
• Provides administrative/clerical support for the department such as answering telephones, assisting visitors, and resolving a range of administrative inquiries
• Maintains a clean and neat working environment
• Assists in timekeeping responsibilities with Kronos time system, as well as any scheduling needs/arrangements
• Maintains accurate and timely correspondence, procedure updates, reports, manuals, etc. for all functions of the department
• Develops a range of spreadsheets, contracts, reports, worksheets, and/or forms to improve workflow and communication as needed
• Processes and maintains confidential files (Combination of Financial, Patient, and Operational records)
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar Supports various staff meetings

Requirements

• Minimum Education: High School Diploma or Equivalent
• Minimum Years of Experience: 3 Years of experience as an Administrative Assistant/Receptionist
• 3 Years of experience can be substituted for an Associate's Degree, Bachelor's Degree, or Equivalent completion of college coursework and 1 Year of experience of department related specialty
• Typing speed of 60 kspm; Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.)
• Demonstrated experience using multiline phone system and serving as administrative liaison for a department

Benefits

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• LHI matches dollar for dollar up to 6% in 403(b)
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness