First point of contact with internal and external customers.
Create work orders for technicians and monitor progress of repairs.
Review finished work orders for completeness and accuracy and edit as needed.
Notify customers when vehicle is ready to be picked up.
Handle incoming phone lines.
Input and update equipment records in a Fleet database, prepare billing reports and fleet analytics for management review.
Send Preventative Maintenance notifications to fleet contacts.
Complete tag, title, and registration paperwork and take it to County Tax Assessors Office.
Assign and affix registration renewals, inventory stickers, and AVI tags as needed.
Reconcile toll tags.
Maintain spreadsheets for insurance and inventory reporting.
Prepare manifests for tire disposals, fuel deliveries, and battery disposals.
Perform credit card reconciliations.
Occasionally extended hours for special events.

Diploma (High School) with 5 years clerical experience.
Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
Experience managing multiple spreadsheets and working on databases.
Must be able to work independently, be prompt, and show attention to detail.
Must be effective communicator and able to multi-task in a fast-paced environment.
Relevant education and experience may be substituted as appropriate.

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Fleet Administrative Specialist

Key skills