Proposal Writer

Role Overview

• Collaborate with cross-functional teams, including sales, marketing, subject matter experts, and management, to gather necessary information for proposal content.
• Translate technical and business information into clear, persuasive, and client-focused language.
• Write and edit proposal content, including executive summaries, project descriptions, methodologies, timelines, budgets, and other relevant sections.
• Ensure that proposals are tailored to the specific needs and requirements of each client or project.
• Develop a deep understanding of client pain points, objectives, and industry trends to craft persuasive value propositions.
• Tailor messaging to highlight the unique benefits our company offers to address client challenges.
• Create visually appealing and well-organized proposal documents that are consistent with company branding guidelines.
• Use graphics, charts, and visuals to enhance the presentation of complex information.
• Review and proofread proposal content to ensure accuracy, clarity, and consistency.
• Verify compliance with RFP (Request for Proposal) guidelines and requirements.
• Conduct research to gather relevant data, statistics, case studies, and market insights to support proposal arguments.
• Analyze client needs and competition to formulate effective proposal strategies.
• Prioritize and manage multiple proposal projects simultaneously, adhering to tight deadlines.
• Coordinate with team members to ensure timely completion of all proposal components.
• Maintain a repository of proposal content, templates, case studies, and references for future use.
• Continuously update and refine content based on feedback and industry changes.
• Foster open communication with internal stakeholders to gather accurate and up-to-date information.
• Participate in meetings and discussions to understand project requirements and client expectations.

Requirements

• Bachelor's degree in English, Communications, Marketing, Business, or a related field
• Proven experience as a Proposal Writer or in a similar role
• Experience with facility services industry
• Strong writing, editing, and proofreading skills
• Excellent attention to detail and ability to synthesize complex information
• Familiarity with proposal formatting and design best practices
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to work well under pressure and meet strict deadlines
• Strong organizational and project management skills
• Excellent communication and collaboration abilities
• Familiarity with proposal software or tools is a plus.

Benefits

• Paid holidays and vacation time
• Health Benefits Package
• Ancillary benefits—Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth