Administrative Assistant 3 – Ambulatory Care

Role Overview

• Under the general direction of the Director Health Services, Ambulatory Care, the incumbent supports the Managers within the portfolio by providing administrative, secretarial tasks as needed as well as coordinating effective and efficient provision of secretarial support
• Duties include: the ongoing monitoring and processing of capital and operating expenditures in the Program
• Assisting the Managers within the portfolio in dealing with confidential information and tasks
• Coordinating meetings, attending and recording minutes
• Composing/typing correspondence, completing special projects, memoranda and reports, and confidential financial documents
• Performing miscellaneous administrative and secretarial duties
• Preparing materials for meetings
• Coordinating conferences/workshops
• Supervising and monitoring the workload and performance of the office support staff
• When required, performs other secretarial and reception tasks

Requirements

• 3-5 years previous experience in a senior secretarial position
• Complete high school education, Manitoba standards, required
• Successful completion of a recognized secretarial training program or equivalent related experience required
• Certificate courses in supervision/administration/management preferred
• Typing 60 wpm
• Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required
• Medical Terminology required
• Proficiency in Accuro, EPR, and SAP preferred
• Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred
• Must have excellent English communication (written and verbal) and interpersonal skills
• Must have decision-making ability, good judgment, initiative, diplomacy, and the ability to coordinate workflow and develop efficiencies.

Benefits

• A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
• A current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check, and Adult Abuse Registry Check as conditions of employment.
• Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.