Proposal Coordination and Support
Support the preparation and submission of proposals, qualifications, and other client deliverables for assigned stakeholders.
Assist with RFP and RFQ intake, organization, and scheduling.
Help develop proposal schedules, compliance checklists, and content outlines.
Coordinate inputs from subject matter experts, project managers, and technical staff.
Format proposals and supporting materials in Word, PowerPoint, PDF, and InDesign.
Support version control, file organization, and final quality checks prior to submission.
Assist with uploading proposals to client portals and bidding/procurement sites.
Content and Library Support
Maintain resumes, project descriptions, and past performance content.
Assist with updating proposal templates, boilerplate language, and graphics.
Help ensure proposal materials align with brand and formatting standards.
Support organization of proposal content in shared repositories and systems.
Process and Administrative Support
Track proposal status and deadlines to support high quality, on-time submissions.
Assist with proposal metric reporting as requested by leadership.
Support continuous improvement efforts by documenting lessons learned and feedback from submissions.
Conduct research of pipeline aggregator sites, and bid and proposal sourcing databases to identify suitable proposal opportunities.

Bachelor's degree in English, Communications, Marketing, Business, or a related field preferred, or equivalent relevant experience
At least three (3) years of experience in proposal coordination, business development support, marketing, or a related role preferred
Proficiency in Microsoft Word, SharePoint, PowerPoint, Excel, and Adobe Acrobat is required
Proficiency in ClickUp, Aprimo, Salesforce, or Loopio desired
Internship or entry level experience in proposals, consulting, or professional services environments is a plus
Prior experience with public sector (municipal, state, federal) proposal responses
Shipley and/or APMP certifications and training are desired.

Mentorship and professional development resources to advance your career
Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges
Access to our proposal professional development, cross-training, and mentoring programs
An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
Opportunities to engage and contribute to our employee resource groups
Competitive compensation package: annual salary ranging from $70,000 to $75,000, commensurate with experience, credentials, and geography
Competitive medical, dental, and vision insurance coverage
401k with a competitive 4% employer match
Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.

Proposal Coordinator

Key skills