Own the end-to-end invoice lifecycle, including review, approval coordination, accurate system entry, and payment processing
Maintain vendor records, including W-9 forms, payment methods, and contact information
Prepare and execute weekly payment runs (ACH, wire, credit card, and check)
Monitor AP aging and invoice cycle times to ensure timely payment and resolve exceptions
Respond to vendor inquiries and resolve discrepancies promptly
Follow up on outstanding checks and payment issues
Maintain monthly AP reporting
Assist with daily cashbook reconciliations
Support audits by preparing documentation and responding to inquiries
Prepare and support annual 1099 reporting
Ensure compliance with internal controls and company policies
Support AP process improvements and automation initiatives
Assist with month-end close activities, including AP accruals

Bachelor’s degree in Accounting or 2–4+ years of Accounts Payable experience
Intermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP)
Experience in a high-volume, fast-paced environment
Familiarity with collaborative tools such as Slack, Zoom, and Outlook
Prior Accounts Payable or accounting experience within an advertising or marketing agency is a plus
Knowledgeable in 1099 reporting and basic tax compliance
Experience with NetSuite and Workamajig (advertising agency accounting software) preferred
Experience with AP automation tools preferred

Competitive Salary Range
Health, Dental and Vision benefit packages to fit all types of lifestyle
Life, Short and Long Term Disability Insurance paid 100% by the company
FSA / HSA Options
401(K) with a generous company match program
Flexible Paid Time Off (aka
unlimited)
Paid Parental Leave
Hybrid and Remote work schedules available
Employee Assistance Program (unlimited free telephonic counseling for a variety of issues such as mental health, financial support, and legal advice)
Employee Referral Bonus

Accounts Payable Specialist

Key skills