Own the executive’s calendar end-to-end across meetings, interviews, executive dinners, stakeholder calls, and strategic sessions
Design strategic time blocks aligned with stakeholder importance and executive priorities
Enforce structured buffer rules (e.g., 15-minute spacing every 1–2 hours)
Run confirmations, reschedules, and logistics checks proactively
Ensure calendar structure reflects prioritization and executive leverage
Triage high-volume inbox traffic and determine whether to respond, delegate, or escalate
Categorize emails by priority tiers (senior stakeholders, partners, internal teams, etc.)
Draft responses that accurately reflect the executive’s voice
Track open loops and proactively drive them to closure
Maintain structured follow-up systems to prevent dropped communication
Book travel and manage changes with precision
Coordinate trip logistics with ROI awareness and operational rigor
Prevent logistical breakdowns through proactive planning and verification
Execute context-heavy tasks requiring independent judgment
Anticipate breakdowns before they occur
Operate effectively in ambiguous, fast-moving environments

3+ years of experience supporting a fast-moving founder or senior executive
Advanced executive calendar management experience in high-density environments
High-volume inbox triage experience
Demonstrated ability to prioritize in high-stakes environments
Excellent written English communication skills with executive-level drafting ability
Strong contextual decision-making and independent judgment
High reliability, punctuality, and organizational discipline
Ability to thrive in fast-paced, high-expectation environments
Strong working overlap with U.S. Eastern Time hours
Prior experience using CRM systems in an executive support capacity
Experience supporting high-growth startup executives
Experience interfacing with senior stakeholders (CMOs, CFOs, agency heads, industry leaders)
Exposure to operational or Chief of Staff-style responsibilities
Experience managing sensitive or confidential communications
HubSpot
Slack
Notion
Stripe
Brex
Claude (ability to build basic workflows and structured prompts)
Google Workspace (Docs, Sheets, Calendar, Gmail)
Experience with AI workflow optimization
Familiarity with automation tools (e.g., Zapier)
Advanced calendar automation or scheduling tools

Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

Executive Assistant – High-Judgment Inbox & Calendar Operator

Key skills