Administrative Assistant

Role Overview

• Answer and route calls; greet and assist visitors.
• Draft, proofread, and send correspondence; update basic reports and presentations.
• Monitor shared inboxes and assessment requests.
• Manage calendars and schedule meetings; book rooms and A/V.
• Coordinate meeting logistics, materials, and follow‑up actions.
• Handle filing, scanning, faxing, and general document formatting.
• Maintain information packets, trackers, and status reports.
• Sort and distribute incoming mail; prepare outgoing mail/shipments.
• Help with expense reports, invoice coding, and receipt reconciliation.
• Order office supplies and maintain inventory levels.
• Keep contact lists, org charts, and shared files up to date.
• Support small projects with research, data entry, and formatting.
• Track deadlines and flag risks.
• Identify workflow improvements and contribute to process efficiencies.

Requirements

• 1–3+ years of administrative, office coordination, or customer service experience (or equivalent)
• Experience managing calendars, meetings, documents, and correspondence
• Typing, formatting, and proofreading skills

Benefits

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions