Recruiter, Talent Acquisition Specialist

Role Overview

• Partner with hiring managers to define position requirements and hiring timelines
• Develop and execute sourcing strategies for assigned requisitions
• Proactively source candidates through job boards, networking, referrals, outreach, and passive recruiting methods
• Screen applicants and conduct initial phone interviews
• Coordinate structured interviews and collect feedback
• Maintain consistent, professional communication with candidates
• Conduct reference checks
• Prepare offer documentation within approved compensation ranges
• Maintain complete and accurate ATS records
• Represent the organization at job fairs, recruitment expos, and workforce events
• Participate in community engagement initiatives tied to hiring efforts
• Build and maintain relationships with universities, workforce partners, and professional associations
• Support targeted outreach strategies for hard-to-fill or mission-critical roles
• Track outreach effectiveness and event-to-applicant conversion
• Monitor candidate workflow progression within ATS
• Ensure timely advancement of candidates through recruitment stages
• Audit candidate files for compliance and completeness
• Track requisition aging and address stalled processes
• Generate routine recruitment activity reports
• Train new hiring managers on proper use of the ATS, including workflow steps, documentation standards, and hiring process expectations.
• Monitor completion of onboarding documentation
• Ensure compliance with I-9, background check, and credential verification requirements
• Coordinate cross-functionally to confirm Day 1 readiness
• Conduct onboarding file audits
• Process routine status changes and voluntary separations
• Route documentation for involuntary separations as directed by HR leadership
• Maintain personnel file accuracy and documentation standards
• Generate recruitment and headcount reports
• Maintain standardized tracking tools
• Escalate discrepancies to HR leadership

Requirements

• Associate’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field; or
• High school diploma/GED with at least four (4) years of relevant recruiting or talent acquisition experience
• Minimum of 4–6 years of progressive full-cycle recruiting or talent acquisition experience
• Demonstrated experience sourcing candidates and building talent pipelines
• Experience representing an organization at recruitment events, job fairs, or workforce outreach activities
• Experience working within an Applicant Tracking System (ATS), preferably Workable
• Strong organizational, coordination, and administrative skills
• Working knowledge of employment compliance fundamentals
• Must have basic PC skills that include a combination of working in a Windows Operating System and Microsoft Outlook, Word, and Excel.
• Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards.
• Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups.
• Well-developed verbal and written communication skills in English; Additional language abilities desirable.
• Ability to work well under pressure with minimal supervision.
• Ability to effectively interact with persons of widely diverse roles, backgrounds, cultures, and socio-economic classes, those in crises or resistant or negative toward organizations.
• Ability to apply time management practices to prioritize, schedule and complete work effectively to comply with mandated policies and deadlines.
• Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion of work activities.
• Must be able to work productively with other departments and employees.
• Ability to work with professionals from various partners and organizations.
• Usually works forty (40) hours per week, some weekends may be required.
• Ability to successfully manage conflict, negotiating “win-win” solutions.
• Must be able to multi-task, prioritize with strong time management skills.
• Exceptional follow-through on tasks and assignments
• Must possess leadership qualities and be able to supervise and secure the cooperation of staff

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short-Term & Long-Term Disability
• Training & Development
• Parental Leave
• Longevity Pay