Virtual Administrative Assistant – Logistics, Project Coordination

Role Overview

• Maintain a job log to track ongoing installation projects
• Maintain and update a quote tracking log
• Organize project documentation and notes
• Assist the owner with administrative coordination and task tracking
• Book hotel accommodations for installation teams
• Assist with scheduling travel for project work
• Coordinate project-related logistics as needed
• Contact suppliers to arrange rental equipment for installation projects
• Confirm availability and delivery timelines
• Maintain records of equipment rentals and related costs
• Work directly with the company owner to organize project activities
• Communicate occasionally with suppliers when equipment rentals are needed
• Maintain clear records and updates on project progress

Requirements

• Fluent English and Spanish (spoken and written)
• Strong organizational and administrative skills
• Experience using Microsoft Excel and Word
• Ability to track and manage multiple projects
• Comfortable coordinating logistics and supplier communication
• Strong attention to detail
• Reliable and proactive work ethic
• Based in Latin America (Colombia preferred)
• Experience supporting construction, logistics, or operations teams
• Experience coordinating travel or equipment logistics
• Familiarity with project tracking or job logs

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle