HR Services Specialist

Role Overview

• First level support to employees regarding HR administrative questions including time & absence management questions
• Administration of the employee life-cycle: onboarding
• employee transfers – exit
• Issue employment contracts, contract amendments as well as other contractual documents based on input of HR Business Partners and/or Directors
• Ensure all necessary work permits are requested on time and liaise with the corresponding authorities
• Issue employment confirmations and other certificates to employees
• Issue interim and final reference letters to employees based on input of HR Business Partners/Directors and/or Line Managers
• Administer all employee data in the relevant HR systems and ensure its accuracy and high standard quality
• Manage scanning and filing of all relevant HR Documents in the Digital Dossier (E-Archiving) system
• Interface with HR Business Partners/Directors, payroll and other internal stakeholders
• Administer time & absence management system and take action in consultation with the employee and/or line manager
• Build and enhance relationships / network across Idorsia at various levels
• Participate or lead in smaller projects across the HR Services team
• Continuously focus on and support to implement business improvement efficiencies across the HR Services team, and help the team to reduce complexities in all related HR processes
• Supporting function in the monthly payroll

Requirements

• Apprenticeship in administration (KV) and a further education in Human Resources Management (e.g. “Eidg. Dipl. Personalfachmann/-frau” or equivalent)
• Minimum 4 years of experience in HR Administration in a multinational environment
• Applied knowledge of European Labor Law, social insurance and tax system and regulations is a plus
• Computer and software usage literate
• Strong customer service orientation
• Proven effective communication skills
• Effective team player
• Detail oriented & exact, efficient working
• Ability to set priorities and manage several tasks at a time
• Fluency in English (written & spoken) and any other European Language is a plus.

Benefits

• Home Office possibility for up to 2 days / week