Provide comprehensive administrative support to multiple senior Finance leaders.
Manage complex calendars, proactively resolving conflicts and coordinating leadership-level and cross-functional meetings.
Serve as a liaison with internal stakeholders, external auditors, vendors, and executive assistants across the organization.
Plan and coordinate large-scale meetings, including visitor logistics, room setup, catering, and onsite support.
Organize annual Enterprise Risk Management Committee meetings and leadership-level risk assessment sessions.
Support Finance engagement initiatives, team events, and periodic lunch/holiday coordination.
Arrange domestic travel and logistics through Concur, ensuring accuracy and timely submission.
Prepare, submit, and reconcile expense reports for supported leaders.
Monitor travel-related charges and ensure compliance with company policies.
Prepare, track, and follow up on purchase orders, requisitions, and associated invoices across Finance departments.
Support goods receipt activities, invoice troubleshooting, and timely approval workflows.
Manage mailroom coordination, including scanning invoices and supporting check processing.
Coordinate system and building access for auditors, vendors, outsourced teams, and other non-SOLS personnel.
Support onboarding logistics for new and transitioning CSW team members.
Help with presentations, Excel documents, and other Finance-related materials.
Handle notarization, apostilling, and mailing of official documents as needed.
Maintain departmental supplies and provide backup coverage for the Lead Administrator during absences.
Partner with FP&A, Treasury, Tax, and Controllership teams to support ongoing operational needs.
Coordinate cross-functional meetings, manage day-to-day administrative tasks, and assist with SAP requisition and invoice management.
Contribute to team culture by supporting engagement initiatives and operational rhythm activities.
Requirements
Demonstrated ability to work independently with minimal direction.
Proactive, solution-oriented mindset with strong end-to-end ownership of tasks and processes.
Excellent collaboration and communication skills, with the ability to partner effectively across teams and levels.
Experience with SAP and Concur strongly preferred.
High energy, professional presence, and the ability to interact confidently with executives and external stakeholders while creating a strong first impression.
Highly organized, with the ability to see the bigger picture, manage multiple priorities, and build strong cross-functional relationships.
Benefits
employer-subsidized Medical, Dental, Vision, and Life Insurance
Short-Term and Long-Term Disability
401(k) match
Flexible Spending Accounts
Health Savings Accounts
EAP
Educational Assistance
Parental Leave
Paid Time Off (for vacation, personal business, sick time, and parental leave)