Senior Administrative Assistant

Role Overview

• Provide comprehensive administrative support to multiple senior Finance leaders.
• Manage complex calendars, proactively resolving conflicts and coordinating leadership-level and cross-functional meetings.
• Serve as a liaison with internal stakeholders, external auditors, vendors, and executive assistants across the organization.
• Plan and coordinate large-scale meetings, including visitor logistics, room setup, catering, and onsite support.
• Organize annual Enterprise Risk Management Committee meetings and leadership-level risk assessment sessions.
• Support Finance engagement initiatives, team events, and periodic lunch/holiday coordination.
• Arrange domestic travel and logistics through Concur, ensuring accuracy and timely submission.
• Prepare, submit, and reconcile expense reports for supported leaders.
• Monitor travel-related charges and ensure compliance with company policies.
• Prepare, track, and follow up on purchase orders, requisitions, and associated invoices across Finance departments.
• Support goods receipt activities, invoice troubleshooting, and timely approval workflows.
• Manage mailroom coordination, including scanning invoices and supporting check processing.
• Coordinate system and building access for auditors, vendors, outsourced teams, and other non-SOLS personnel.
• Support onboarding logistics for new and transitioning CSW team members.
• Help with presentations, Excel documents, and other Finance-related materials.
• Handle notarization, apostilling, and mailing of official documents as needed.
• Maintain departmental supplies and provide backup coverage for the Lead Administrator during absences.
• Partner with FP&A, Treasury, Tax, and Controllership teams to support ongoing operational needs.
• Coordinate cross-functional meetings, manage day-to-day administrative tasks, and assist with SAP requisition and invoice management.
• Contribute to team culture by supporting engagement initiatives and operational rhythm activities.

Requirements

• Demonstrated ability to work independently with minimal direction.
• Proactive, solution-oriented mindset with strong end-to-end ownership of tasks and processes.
• Excellent collaboration and communication skills, with the ability to partner effectively across teams and levels.
• Experience with SAP and Concur strongly preferred.
• High energy, professional presence, and the ability to interact confidently with executives and external stakeholders while creating a strong first impression.
• Highly organized, with the ability to see the bigger picture, manage multiple priorities, and build strong cross-functional relationships.

Benefits

• employer-subsidized Medical, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• Health Savings Accounts
• EAP
• Educational Assistance
• Parental Leave
• Paid Time Off (for vacation, personal business, sick time, and parental leave)
• 12 Paid Holidays