work closely with Executive Directors, Board Directors and shareholders, helping to coordinate company secretarial activity and ensure governance requirements are met across the Heathrow Group.
report primarily to the Corporate & Finance Senior Counsel, with close working relationships across the Secretariat and wider Legal leadership, and accountability through to the General Counsel & Company Secretary.
manage end-to-end preparation for Executive Committee meetings
agendas, paper coordination and compliance checks, SharePoint uploads, presenter queries and ongoing agenda maintenance.
support organisation of bi‑monthly Board meetings, Formal Committees, Executive Committee away days and joint Board/Executive strategy sessions.
manage governance systems including Outlook distribution lists, Board contact details and access management for SharePoint sites, liaising with IT and responding to director/shareholder queries.
provide wider Secretariat administrative and technical support, including meeting queries, IT liaison, and upkeep of key trackers such as the Exec health & safety rota and agenda items spreadsheet.

Strong administrative skills with excellent attention to detail, a reliable project‑management mindset, and the ability to develop technical knowledge in corporate governance and company secretariat work.
Highly IT‑literate, confident using Microsoft applications and digital communication tools.
Exceptional organisational skills with the ability to deliver high‑quality governance support, maintain accuracy, and manage multiple tasks efficiently.
Able to prioritise effectively in a fast‑paced environment, respond to changing demands, solve problems proactively and maintain a positive “can‑do” approach.
Professional, resilient and collaborative, with strong communication skills and the ability to work autonomously while supporting senior legal and secretariat colleagues.
Demonstrates integrity, sound judgement, forward planning, and a commitment to good governance and continuous improvement, supported by relevant qualifications or prior secretariat experience and an interest in the aviation sector.
Previous legal-related experience in the UK desirable.

Business Manager, Secretariat

Key skills