Virtual Executive Assistant

Role Overview

• Manage executive calendars across multiple time zones, ensuring accuracy and prioritization
• Schedule internal and external meetings and coordinate availability across stakeholders
• Monitor and organize inboxes, flag priority messages, and draft responses when needed
• Ensure timely follow-ups on emails, tasks, and action items
• Maintain and update CRM systems, ensuring accurate contact records, activity logs, and pipeline tracking
• Provide CRM update and support by ensuring the CRM is consistently up to date, including tracking notes, engagement history, and pursuit details for sales and nurturing activities
• Generate CRM reports and assist leadership with data insights and follow-ups
• Assist executives in preparing thoughtful, personalized follow-up communications with partners, clients, and prospects
• Prepare meeting agendas and track deliverables and next steps
• Assist with documentation and internal communication coordination
• Support vendor coordination, scheduling logistics, and event arrangements as required
• Assist with travel coordination when needed
• Track executive priorities, deadlines, and commitments
• Maintain organized records, files, and workflow systems

Requirements

• 4+ years of experience as a Virtual Executive Assistant supporting Top-Tier C-Level Executives
• Strong calendar, email, and administrative management skills
• Experience using CRM platforms (HubSpot preferred, or similar systems)
• Excellent written and verbal English communication skills
• Strong research, synthesis, and business writing skills
• High attention to detail and strong critical thinking ability
• Proven ability to multitask, prioritize, and meet deadlines
• Tech-savvy and comfortable using productivity tools (Google Workspace, Microsoft Office, etc.)

Benefits

• Enjoy remote flexibility and a results-driven work culture
• Build strong organizational systems that drive real business impact
• Work directly with executives and gain exposure to strategic operations
• Be part of a collaborative global environment that values efficiency and initiative
• Grow your career in executive support, operations, or business management