Manage and coordinate the facilities calendar, serving as the primary contact for events held in the building
Ensure the office and kitchen are well-stocked with necessary supplies, snacks, and coffee
Retrieve and distribute mail from the PO box and office mailbox
Manage office communications, including calls, emails, Slack messages, and general inquiries
Serve as the primary contact for facilities maintenance
Supervise housekeeping and landscaping services
Manage the employee meal program
Provide administrative and coordination support to executive leadership
Coordinate travel arrangements for executives and remote employees
Prepare meeting materials, presentations, and reports
Coordinate scheduling for the monthly All Hands meeting
Ensure a positive and organized candidate experience throughout the hiring process
Assist with new hire onboarding activities
Identify opportunities to enhance employee experience
Plan and coordinate company events throughout the year

Three or more years of experience in office administration, executive support, HR coordination, or a similar role
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
Proficiency with office software and collaboration tools including Microsoft Office Suite and Google Workspace
Experience supporting onboarding, or HR processes is preferred
Ability to handle sensitive and confidential information with discretion
Friendly, service-oriented mindset with a proactive and solutions-focused approach
Experience planning company events or coordinating logistics

Administrative Coordinator

Key skills