Learning Operations Coordinator – Contractor, Part-Time

Role Overview

• Own the end-to-end staffing process for all training seminars
• Send staffing requests to instructors and manage availability collection
• Compile and present instructor options to the CLO for review
• Confirm final instructor assignments based on CLO direction
• Serve as the primary point of contact for all instructor staffing communication
• Maintain accurate and up-to-date staffing records across Asana and internal tracking systems
• Track instructor assignments, seminar dates, and compensation details
• Ensure alignment and consistency across all internal systems and documentation
• Communicate finalized staffing decisions to the Program Management team in a timely manner
• Ensure clarity and alignment across stakeholders to minimize back-and-forth
• Proactively flag gaps, changes, or risks related to staffing
• Support the CLO and Learning Advisor on operational priorities and initiatives
• Assist with coordination of seminar preparation and content-related projects
• Take on ad hoc operational tasks to ensure smooth day-to-day team execution

Requirements

• 1–3 years of experience in operations, coordination, project support, or a similar role
• Experience in a fast-paced, detail-driven environment preferred
• Prior experience supporting logistics, scheduling, or staffing coordination is a plus