Key skills
CCommunication
About this role
Role Overview
- Provide high‑quality administrative support to the Chief People Officer and the Human Resources team
- Manage calendars, meetings, expenses, suppliers, orders, inquiries about Circana procedures, association memberships, invoice tracking, and work in DocuSign and Adobe
- Build strong working relationships with senior leaders, stakeholders, and vendors through clear and consistent communication
- Maintain professionalism and strict confidentiality in all interactions and with all materials
- Support day‑to‑day team needs, including maintaining distribution lists and the HR team calendar
- Coordinate cross‑functional meetings and training sessions
- Plan and support meetings (in person and virtual), capture and transcribe minutes, track action items and deliverables, and coordinate events, travel, and accommodations
- Maintain accurate records of HR and corporate documents, including decisions and approvals
- Review and refine administrative processes to keep work running smoothly
Requirements
- 5+ years of experience supporting C‑level executives
- Strong professionalism, business judgment, and maturity
- Excellent organizational, written, and verbal communication skills with strong attention to detail
- High proficiency in MS Office and related platforms such as MS Teams
- Strong project and task management skills
- Ability to manage multiple priorities and stay adaptable in a fast‑paced environment
- Experience with scheduling and calendar management
- Willingness to adjust hours when needed for early or late meetings
- Experience with Concur is a plus
- Experience working in DocuSign and Adobe.
Benefits
- paid time off
- medical/dental/vision insurance
- 401(k)