Managing highly sensitive and confidential information with discretion and professionalism
Preparing for meetings, including documents, presentations, test calls and logistics
Supporting internal and external events such as screenings, premieres and team activities (some evening or weekend work may be required)
Managing inboxes and diaries, prioritising urgent matters and adapting quickly to changes
Coordinating meetings and conference calls, including frequent out-of-hours calls with international teams
Acting as a first point of contact for the Managing Director while maintaining an open and collaborative approach
Organising travel, accommodation and transportation, ensuring timely and accurate itineraries
Preparing monthly expense reports and supporting purchase orders and invoices
Providing project coordination and planning support across the team
Supporting sales data input and wider team administration
Assisting with acquisitions, script distribution and feedback coordination
Organising team and VIP screenings, including print delivery and feedback collation
Supporting production activity where required, including handling secure file transfers and attending set
Providing general Executive Assistant and personal support as needed

Previous experience supporting senior leaders in an Executive Assistant or similar role
Experience working collaboratively within a team environment
Strong organisational skills with the ability to manage multiple priorities
Confidence using Microsoft Office (Excel, PowerPoint, Outlook and Word)
Ability to anticipate needs, communicate clearly and adapt calmly to change
Excellent attention to detail and a reliable approach to meeting deadlines
Comfortable working independently as well as part of a team
Professional judgement when working in high-pressure environments
Exposure to theatrical distribution or the film industry (desirable)
Script reading and providing structured feedback (desirable)
Experience using financial systems such as SAP (desirable)
Familiarity with secure file transfer platforms (e.g. FTP tools) (desirable)
A genuine interest in film and content (desirable)

Executive Assistant

Key skills