Drive to Zero Project Coordinator

Role Overview

• Track deadlines, submit materials and both plan and coordinate timelines for major global and regional events
• Coordinate internal team participation and prep for events, including briefing materials and debrief sessions.
• Monitor project timelines and ensure follow-ups on key tasks, including stakeholder outreach and internal deliverables.
• Support event organization by inviting and coordinating panelists, tracking submissions, and ensuring timely responses from staff and participants.
• Facilitate internal project tracking and team check-ins to ensure progress and accountability.
• Arrange travel logistics, particularly for the Senior Director and representatives attending international events.
• Support internal meeting scheduling, agenda development, and note-taking for team and collaborative meetings.
• Prepare briefing materials and ensure timely access to relevant documents for meetings, events, and stakeholder engagements.
• Organize and maintain up-to-date records and documentation across platforms and systems, including presentations and annual reports, ensuring accessibility, version control, and clear labeling.
• Ensure materials are well-organized and readily accessible to support internal coordination and external communications.
• Coordinate internal communications to ensure team members are informed and aligned on priorities, updates, and deadlines.

Requirements

• Minimum of 3-5 years of professional experience.
• Bachelor’s degree in Sustainability, Planning, Policy, Communications or related field of study
• Strong project, organizational and time management skills, with the ability to handle multiple priorities.
• Excellent and proactive communication and interpersonal skills, with experience engaging with high-level stakeholders in a fast-paced environment.
• Detail-oriented with the ability to track deadlines, follow up on key tasks, and maintain well-organized records.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and SharePoint.
• Experience with event coordination, international partnerships, or stakeholder engagement in an international setting.

Benefits

• 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance
• Retirement plan with generous company contributions
• FSA for Health and Dependent Care
• 3 weeks of vacation time in the first year of employment
• 11 paid company holidays
• paid sick time
• paid family leave
• and more!