Sales Administration Specialist II – Part-Time

Role Overview

• Responsible for supporting valuation and invoice management processes to ensure accurate reporting, efficient project tracking, and timely billing.
• Preparing and formatting valuation reports, maintaining project planners to monitor workflow status, and supporting quarter-end reporting and database updates.
• Ensuring the accuracy and completeness of invoicing by preparing templates, conducting month-end checks, and organizing financial documentation, including purchase orders and invoices, within client file systems.

Requirements

• Educated to A-level standard or equivalent; a degree in Business, Finance, Real Estate, or a related discipline is advantageous.
• Previous experience (1–3 years) in an administrative, operations, or finance support role.
• Experience in invoicing, project coordination, or reporting within a professional services environment is desirable.
• Excellent Attention to Detail – Ensures accuracy across reports, invoices, and data management tasks. Able to work with different currencies (GBP, EUR, USD and CNY)
• Strong Organisational Skills – Able to manage multiple instructions and maintain accurate tracking of project statuses.
• Time Management & Prioritisation – Capable of meeting and prioritizing work deadlines, particularly during month-end and quarter-end periods.
• Administrative & Coordination Skills – Confident in handling documentation, maintaining trackers, and organising client records.
• Analytical Skills – Able to review data for completeness and identify discrepancies.
• Effective Communication Skills – Works collaboratively with internal stakeholders to support valuation and invoicing processes.
• Process-Driven Approach – Comfortable following structured workflows and procedures.
• Problem-Solving Ability – Proactively identifies and resolves issues related to data, invoicing, or reporting.
• Proficient in Microsoft Excel (including data tracking and basic analysis).
• Strong working knowledge of Microsoft Office (Word, Outlook).
• Experience using SharePoint or similar document management systems.
• Ability to format reports and produce professional PDF documents.
• Familiarity with database systems or financial/invoicing tools is advantageous.

Benefits

• Primarily remote, home-based working environment.
• Occasional in-person attendance required for training sessions, team meetings, or company events.
• Standard business hours (Monday to Friday).