Executive Assistant – Project Management

Role Overview

• Manage calendars, scheduling, and inbox coordination on behalf of leadership
• Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners
• Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks
• Support document management, filing, and internal system organization across tools
• Handle ad hoc executive requests and close loops without needing to be reminded
• Manage and respond to team and client inquiries via email or chat professionally and promptly
• Support onboarding and follow-up tasks for internal or client-facing projects
• Build familiarity with the company's healthcare systems, tools, and workflows
• Help identify communication gaps and surface process improvements proactively
• Track deadlines, deliverables, and ownership across multiple teams and workstreams
• Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress
• Create and distribute weekly status updates, summaries, and reports for leadership
• Assist with planning, process documentation, and continuous improvement initiatives

Requirements

• 2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment
• Strong written and verbal communication skills with a clear, professional tone
• Highly organized, detail-oriented, and proactive: you keep things moving without being asked
• Comfortable managing shifting priorities and learning new tools quickly
• Proficiency with Google Workspace, Slack, Notion, or similar productivity tools

Benefits

• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you feel most productive