Coordinate projects
Schedule meetings
Manage correspondence
Produce executive-ready reports
Maintain and proactively manage calendars for multiple companies
Adjust schedules in real time to accommodate shifting priorities without waiting for instructions
Track CEO-led initiatives
Push deadlines when necessary
Flag bottlenecks and ensure projects progress smoothly
Serve as the primary point of contact for internal teams and external clients seeking the CEO
Draft, screen, and initiate correspondence with clear escalation when needed
Plan and confirm meetings, conferences, and travel
Prepare agendas, collate materials, and take actionable minutes
Compile reports, presentations, and briefs tailored to the CEO’s needs
Identify gaps or inconsistencies before submission
Identify inefficiencies in office workflows
Suggest actionable solutions
Implement approved changes across multiple companies
Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives
Present actionable recommendations
Handle urgent or unexpected tasks without supervision
Escalate only when resolution is impossible

1–2+ years supporting C-Suite executives with multi-company responsibilities
Must work independently, prioritize competing demands, and take ownership of outcomes
Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents
Proven multitasking and time management; able to handle interruptions without losing focus
Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time)
Proficient in Google Suite; quick learner of new tools and systems
Critical thinking: ability to anticipate problems, make decisions, and provide solutions

Executive Virtual Assistant – Multi-Company CEO Support

Key skills