Accounts Payable Analyst

Role Overview

• responsible for the accounts payable processing of the assigned Centralized Hotels
• Ensure company policies are adhered to, payments to vendors are made timely and accurately
• Assist the Hotels assigned with the weekly/bi-weekly processing of vendor payments
• Provide system support to the property a/p users
• Oversee all payment transactions such as ACH, wires, paper checks and hotel on-site manual checks
• Ensure that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness
• Ensure that the accounts payable and the company’s financial obligations are met efficiently
• Reconcile a variety of accounts and reports for ensuring accuracy
• Assist with month-end closing tasks, including monthly expense accruals
• Setup new vendors in the a/p system, ensuring the necessary tax documents have been received by the vendor
• Maintaining master vendor list, ensuring all vendor information is up to date
• Verify and properly document W8/W9 forms according to company guidelines
• Coordinate with payment processing team to ensure timely remittance and reconciliation
• Process yearly 1099 tax information ensuring compliance with the Federal guidelines
• Be active on the customer service front and be quick and accurate with communication
• Assist with and prepare documents for audits
• Assist CAO Accounts Payable in projects/tasks as needed
• Set up, review, and process domestic and international wire transfers in accordance with company policies and banking requirements
• Maintain proper documentation and controls related to wire transfers
• Monitor and manage bank ACH exception alerts, ensuring all items are researched, resolved, and decisioned within required timeframes

Requirements

• Bachelor’s degree in accounting and/or accounts payable experience
• Experience with Paymode is preferred
• Professional written and verbal communication and interpersonal skills are required
• Possesses strong organizational skills, must be multi-task and detailed oriented, and have a track record of meeting deadlines and delivering on goals
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Benefits

• comprehensive health insurance
• retirement plans
• paid time off
• unique perks such as on-site wellness programs
• local discounts
• employee rates on hotel stays
• ongoing training and development opportunities