Proposal Coordinator

Role Overview

• Support the proposal managers through coordinating the proposal development process.
• Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value
• Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
• Analyze requirements and ensures that proposals meet requirements by creating and maintaining compliance matrix documents.
• Edit, standardize, proofread, or make updates to material prepared by other writers; eliminates inconsistencies in format or voice, typos, and grammatical and spelling mistakes
• Build proposal outlines, creates folder structures, maintains proposal log, trackers, and oversees creation of proposal templates
• Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
• Coordinate proposal layout and outlines with SMEs and technical writers
• Maintains records and files of work and revisions
• Organize and attends proposal kickoff, drumbeat, color review, and gate review meetings
• Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
• Organize material and completes writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology
• Ensure proposals are delivered on time and in compliance with all RFP requirements
• Performs other duties as required.
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Requirements

• Security Clearance
• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
• Proficient MS Word and SharePoint, Excel required
• Knowledge of other editing and publishing tools highly desired
• Skills with graphics software packages such as Adobe Creative Cloud
• Ability to work in high-pressure, deadline driven environments where priorities change quickly
• Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies to develop strong proposals and marketing materials
• Excellent time management and organizational skills
• Proficient problem-solving and resource integration abilities
• Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners

Tech Stack

• Cloud

Benefits

• AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan
• comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
• professional development funds
• Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees