Program Administrator

Role Overview

• Support the Principal Program Manager in daily administration of program operations across sustainment, modernization, training, customer support, and reporting activities.
• Maintain integrated calendars, milestone trackers, action-item logs, staffing trackers, and deliverable schedules.
• Track recurring contract milestones, reporting requirements, and administrative deliverables; coordinate internal follow-up across functional teams.
• Assist with onboarding coordination for program personnel, including staffing updates, common access card (CAC) applications and submittals, and required administrative records.
• Prepare, compile, format, and route recurring program reports, briefings, staffing updates, meeting minutes, and deliverable packages.
• Support maintenance of the program management plan, schedules, work breakdown structures, staffing artifacts, and responsibility matrices.
• Maintain version control, submission records, and review comment tracking; track revisions, approvals, and final disposition of artifacts.
• Coordinate meetings (kickoffs, status reviews, leadership briefings); prepare agendas, capture minutes, maintain action trackers, and follow up through closure.
• Maintain program risk and issue logs with owners, mitigation actions, due dates, and status; coordinate with technical teams on open issues and closures.
• Maintain organized repositories for program documentation, templates, correspondence, and deliverables, supporting audit readiness.
• Coordinate logistics for onsite and virtual training sessions; support travel administration and trip reporting.
• Assist with monthly invoice support by organizing performance back-up, deliverable status, and administrative documentation; coordinate with finance and program leadership.

Requirements

• Bachelor's degree in business, project management, public administration, information systems, or similar (or equivalent experience).
• 5+ years of experience in program support, project administration, PMO support, contract administration, or project coordination.
• Experience in contract compliance including FAR/DFARS, cost analysis, and subcontracting administration.
• Experience supporting software, IT services, sustainment, SaaS, or government programs.
• Strong organizational, written, and verbal communication skills; proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Experience maintaining schedules, action logs, meeting minutes, document repositories, and reporting artifacts with strong attention to detail.
• U.S. citizen, eligible to obtain and maintain a favorable DoD/DOW background investigation at the ANACI / Tier 3 level (or equivalent).

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Retirement Plan with Company Match
• Life and Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Paid Time Off and Holidays
• Flexible Working Schedule