Version ControlSaaSLeadershipProject ManagementCommunication
About this role
Role Overview
Support the Principal Program Manager in daily administration of program operations across sustainment, modernization, training, customer support, and reporting activities.
Track recurring contract milestones, reporting requirements, and administrative deliverables; coordinate internal follow-up across functional teams.
Assist with onboarding coordination for program personnel, including staffing updates, common access card (CAC) applications and submittals, and required administrative records.
Prepare, compile, format, and route recurring program reports, briefings, staffing updates, meeting minutes, and deliverable packages.
Support maintenance of the program management plan, schedules, work breakdown structures, staffing artifacts, and responsibility matrices.
Maintain version control, submission records, and review comment tracking; track revisions, approvals, and final disposition of artifacts.
Coordinate meetings (kickoffs, status reviews, leadership briefings); prepare agendas, capture minutes, maintain action trackers, and follow up through closure.
Maintain program risk and issue logs with owners, mitigation actions, due dates, and status; coordinate with technical teams on open issues and closures.
Maintain organized repositories for program documentation, templates, correspondence, and deliverables, supporting audit readiness.
Coordinate logistics for onsite and virtual training sessions; support travel administration and trip reporting.
Assist with monthly invoice support by organizing performance back-up, deliverable status, and administrative documentation; coordinate with finance and program leadership.
Requirements
Bachelor's degree in business, project management, public administration, information systems, or similar (or equivalent experience).
5+ years of experience in program support, project administration, PMO support, contract administration, or project coordination.
Experience in contract compliance including FAR/DFARS, cost analysis, and subcontracting administration.
Experience supporting software, IT services, sustainment, SaaS, or government programs.
Strong organizational, written, and verbal communication skills; proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
Experience maintaining schedules, action logs, meeting minutes, document repositories, and reporting artifacts with strong attention to detail.
U.S. citizen, eligible to obtain and maintain a favorable DoD/DOW background investigation at the ANACI / Tier 3 level (or equivalent).