Maintain Outlook calendars; Arrange internal & external appointments, meetings and offsite conferences
Make travel arrangements, handle expenses reimbursements, prepare itineraries and maintain travel records
Logistic arrangements for all visiting staff from Department function to Hong Kong such as access cards, temporary office room booking
Take up administrative works such as on-boarding, off-boarding and logistic arrangements including IT related requisitions and applications
Act as a gate keeper in ensuring team members are complying with the Company Travel and Entertainment Policy, in terms of travel requests and staff expense reimbursements
Work with overseas colleagues from global and the region. Provide logistic and administrative supports to visitors
Organise Team department offsite, Open Forums and In-house lunches for management
Act as an internal liaison of Department staff, liaising with other functions in some aspects such as staff related activities
Maintain email distribution lists (Team email distribution lists and AP All staff Distribution list

At least 5 years' secretarial experience in multinational firms, supporting senior management—ideally in asset management or banking.
Finance and investment industry knowledge preferred.
Proven Asia-Pacific market exposure; adept at working across countries, cultures, and time zones.
Advanced skills in Microsoft Office/M365 (PowerPoint, Excel, Word, Teams, Outlook).
Fluent in English, Cantonese, and Mandarin.
Exceptional ability to anticipate executive needs, prioritize effectively, and operate with limited direction.
Demonstrates strong business judgment and discretion with confidential and sensitive matters.
Acts confidently as a trusted gatekeeper and ambassador for the COO’s office.
Culturally fluent and comfortable navigating diverse APAC stakeholders.
Highly organized, detail-oriented, and reliable.
Manages complex diaries, travel, multiple workloads, and tight deadlines across time zones.
Delivers high-quality results under pressure; proactive and resilient.
Displays professionalism, integrity, accountability, flexibility, and adaptability.
Works well both independently and within teams across functions and locations.
AI skills: ChatGPT, Microsoft Copilot

Balanced work environment: A dynamic office culture that supports flexibility and collaboration
Secure your future: Access to pension, retirement, and/or savings plans as applicable to the work location
Shared success: Company share purchasing plan
Support for what matters: Mental health and wellbeing programs
Investments in your career: Career opportunities within the entire Allianz Group
Investments in your skills: Comprehensive learning and development offerings, including certifications and professional qualifications

Assistant – COO

Key skills