Executive Assistant, Senior Associate

Role Overview

• Provide comprehensive administrative and calendar support to senior executives
• Manage highly confidential information with discretion and professionalism
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and regions
• Provide end‑to‑end management of executive calendars, coordinating complex, high‑priority meetings with senior internal leaders and external stakeholders, including clients, regulators, and vendor partners
• Review, prioritize, and disseminate incoming documents and communications in a timely and accurate manner
• Manage senior management visits, client engagements, and external stakeholder interactions, ensuring seamless coordination and professionalism
• Adhere to all compliance requirements and proactively identify, mitigate, and manage operational and reputational risks in line with role responsibilities
• Coordinate end‑to‑end meeting logistics, including preparation of agendas, presentation materials, handouts, and accurate minute‑taking
• Organize meetings and events, managing logistics such as venue bookings and catering arrangements
• Administer complex domestic and international travel arrangements, developing detailed itineraries covering meetings, timings, locations, and air, train, and ground transportation
• Manage expense administration including maintaining documentation and submitting expenses across multiple expense processes in line with policy
• Partner closely with Executive Assistants across the organization to ensure alignment, coverage, and best practices
• Interact effectively with senior leaders and internal teams including HR, Finance, IT, and Security to support business needs
• Champion a collaborative, inclusive, and high‑performing team culture.

Requirements

• 10+ years of experience supporting C‑suite or senior executives
• Strong MS Office skills: proficient in Teams and Zoom
• Highly organized with the ability to manage competing priorities
• Excellent communication and interpersonal skills
• Ability to work independently under pressure
• Polished, professional presence with a solution‑oriented mindset
• Strong collaboration and teamwork skills
• Demonstrates a proactive, go‑getter mindset with strong problem‑solving abilities and a results‑oriented approach.

Benefits

• Inclusive development opportunities
• Flexible work-life support
• Paid volunteer days
• Vibrant employee networks