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Collections & Cash Flow VA, AR Focus at Scale Virtually VA | JobVerse
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Collections & Cash Flow VA, AR Focus
Scale Virtually VA
Remote
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Collections & Cash Flow VA, AR Focus
Philippines
Contract
8 hours ago
No Sponsorship
Apply Now
Key skills
Leadership
Communication
Remote Work
About this role
Role Overview
Proactively contact clients regarding overdue and upcoming payments via email and phone
Drive payment conversations with clarity, confidence, and persistence until resolution is reached
Maintain structured follow-up cadence (no dropped or forgotten accounts)
Handle objections directly and push for clear payment timelines, not vague promises
Escalate only after multiple documented follow-ups have been completed
Coordinate directly with Project Managers to ensure invoices are triggered immediately upon project completion
Verify invoice accuracy before issuance to prevent payment delays or disputes
Ensure no completed project sits unbilled or delayed in invoicing
Track invoice lifecycle from issuance → follow-up → payment completion
Maintain an active cash flow calendar tracking expected incoming payments and due dates
Monitor outstanding balances daily and flag overdue accounts immediately
Provide leadership with clear visibility of expected vs actual cash flow
Track recurring company expenses (utilities, vendors, operational costs) to avoid missed payments
Ensure financial obligations are never overlooked or delayed
Build and maintain a structured collections follow-up system (not ad hoc reminders)
Re-engage non-responsive clients using escalating communication strategies
Identify risk accounts early and flag potential non-payment scenarios
Maintain full accountability for follow-up until resolution (payment received or escalation completed)
Input financial data into QuickBooks Online (bills, expenses, invoices)
Assist in generating basic financial summaries when requested
Coordinate with CPA for reconciliation (you do not perform accounting finalization)
Ensure data accuracy to support financial reporting integrity
Requirements
Prior experience in collections, accounts receivable, or payment follow-up roles strongly preferred
Must be comfortable initiating and controlling payment conversations with clients
Strong written and verbal communication skills (clear, firm, professional tone)
Ability to follow structured systems and maintain consistent follow-ups without reminders
Basic bookkeeping knowledge required (QuickBooks Online experience preferred)
High attention to detail—especially in tracking balances, due dates, and payment status
Must be persistent: inability to follow up repeatedly until resolution is a failure condition
Benefits
PTO
HMO
Fully Remote Work
Apply Now
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