System & HR Coordinator

Role Overview

• Monitor clock-in and clock-out activity for employees through our workforce management software.
• Communicate with managers and HR regarding staff absence, sick leave, and lateness.
• Process holiday, absences, sick leave and other types of leave, in line with Company policies, monitoring employee holiday entitlement.
• Process HR elements of onboarding, including adding new starters to systems, coordinating pre‑employment checks, and supporting vetting and right‑to‑work processes.
• Support the consistent and fair application of HR policies across the WJ HPC team.
• Act as a point of contact for payslip queries, investigating and resolving issues.
• Upload, amend and amend overtime duties, shift patterns, post adjustments and system records.
• Coordinate and assist with training administration for managers, including system and process support.
• Support the wider team with broader administrative requests or additional reasonable duties as required to support the business.

Requirements

• No specific qualifications required.
• Ability to work to tight deadlines in a pressurised environment, maintaining a high level of accuracy and attention to detail.
• Excellent organisation and planning skills, ability to work methodically and manage conflicting priorities.
• Strong administrative/co-ordination experience within a fast-paced environment dealing with multiple and complex administrative processes.
• Excellent IT skills, including MS Office (particularly Outlook, Word and Excel), and the capacity to swiftly pick up bespoke IT systems and tools.
• CITB HS&E Operators certificate.
• A good standard of education in Maths, English and IT.

Benefits

• Annual leave of 25 days + Bank holidays.
• Access to Online GP Service for you and your dependants.
• Life assurance scheme.
• Company sick pay.
• Pension Scheme 5% employer contribution.
• Access to an industry leading Employee Benefits Platform offering lifestyle savings and discounts on most high street retailers.
• A Reward and Recognition programme.
• Employee Assistance Programme that provides a health and wellbeing support service.
• Employee Referral Scheme.
• Opportunity to work in a dynamic and supportive environment.
• Opportunity to progress through apprenticeship programmes for professional development.